Legal & Privacy

APCOM understands your concerns about privacy, and has created this privacy statement in order to demonstrate our firm commitment to helping you to protect your privacy. This statement outlines the information that is collected and how it is used at the APCOM website.

INFORMATION AUTOMATICALLY LOGGED

Your IP address, browser type, referrer page (which may include terms entered into a search engine or other parameters), date, time, and file requested are automatically logged by our server every time a page or graphic is requested by your browser. We use this information to help diagnose problems with our server and to administer our web site. This includes generating statistics on pages visited, regions visitors come from, sites that refer visitors to us and even detailed analysis of some visitors’ paths through our site. This information is used to plan improvements to the site and to help to identify and resolve problems.

The raw server logs and statistics generated from them are stored on computers not usually accessible from the World Wide Web. Information from the raw logs, including IP addresses, may be revealed to third parties investigating malicious or illegal use of the facilities provided on the site. Aggregate statistical data, which does not include IP address or other identifying information, may be distributed to member organizations, etc.

In addition to the information logged by the server, your IP address, date and/or time and information entered by you is automatically logged in control files when you fill in a form or post content on the site. This information is stored on computers not normally accessible from the World Wide Web or is automatically emailed to the webmaster and is used to monitor and control operation of these features.

Our site uses session cookies to manage login sessions, but it is not required that you accept cookies to access the site if you do not need to use features that require login.

The session cookie, which is only temporary and is removed from your computer when you exit from your browser, is used to store a unique session key so the system can identify you and keep your temporary option settings as you travel about the site. The session key does not track what pages you visit or any information you enter.

Our member registration and website registration forms ask for some general information about organisations as well as individuals’ email addresses to be used for administrative purposes. You have the opportunity to ‘opt-out’ of having certain information in the registration process excluded for certain uses by APCOM. That is, if you select the option “do not share” for certain fields such as organisation name, street address and organisation email address, APCOM will not ‘print’ that information to the website, as it does for those who do not choose to ‘opt-out’ nor will APCOM provide this to anyone via email, post or telephone, who requests information on organisations in a certain area.

PUBLIC DISPLAY AND USE OF INFORMATION: Organisations applying for membership are assumed to desire that the following information about the organisation be made publicly available: name of organisation, location (city, state/province) and organisation email address. ‘Publicly available’ shall include, but not be limited to, display on various pages in the public section of the website (e.g., the appropriate sub-region and/or country page and upon request for referrals to organisation in a particular area). There is additional information – street address, telephone number and description of organisation — that a member may request to have NOT be publicly available through the ‘opt-out’ function during the membership application process.

CAUTION TO MEMBERS: Organisations accepted for membership will be provided with access to certain portions of the APCOM website reserved for members only (and as these sections become available), through a log-in key and password to be provided to the principal and alternate contacts for each member. In the limited-access, members only sections of the website, APCOM through its own discretion, entirely controls the content of these sections. Therefore, in these the limited-access, members only sections, APCOM may use any and all information that is provided in the application process, INCLUDING ALL INFORMATION WHICH HAS BEEN REQUESTED TO BE EXCLUDED FROM THE PUBLIC SECTIONS THROUGH THE ‘OPT-OUT’ FUNCTION. In other words, members cannot ‘opt-out’ of the use of any of the member organisation’s information from the membership application process in the limited-access, members only sections.

MAILING LIST DATA

The APCOM mailing lists and subscriptions are 100% double ‘opt-in’ and a new request to be included on the APCOM mail list must also have a response to a confirmation email before the email address is added to the mailing list. Anyone on the email list may unsubscribe at any time by following the directions in the emails or on the Subscriptions page. The mailing list database is currently maintained using a program provided by a third party, currently MailChimp, on servers maintained by the same third party. This information is not used by the third party, and is only used by APCOM to distribute the requested information to the mailing list members. APCOM and MailChimp do not support spamming or selling of email lists.

EXTERNAL LINKS

This site contains links to other sites. APCOM is not responsible for the privacy policy or the content of such web sites.

FURTHER INFORMATION

If you have any questions about this privacy statement, the policies of this site, or your dealings with this site, you can contact apcom@apcom.org.